Clinicminds

Clinicminds cloud software for aesthetic and cosmetic clinics, combining medical records, scheduling, payments, and patient communication in one system.

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Overview

Clinicminds is cloud-based software for aesthetic and cosmetic clinics that need a combined medical record system, scheduling tool, and patient management platform. The site positions it for clinics that handle beauty, injectable, laser, weight-loss, and related treatments, with workflows that can cover booking, documentation, payments, and follow-up in one place.

The product emphasizes structured record keeping and compliance. It includes AI-assisted documentation through Quinn, online booking and video appointments, CRM-style patient overviews, and support for digital consent, so clinics can manage both administrative and clinical work without moving between separate tools.

Features

Scheduling and patient intake

Create and manage appointment bookings, online booking on your website, online payments, waiting lists, and video appointments in one workflow.

EMR and AI record keeping

Document consultations with AI Medical Scribe Quinn, AI speech dictation, structured medical documentation, medical questionnaires, consent forms, before-and-after photos, treatment drawings, side effect tracking, prescriptions, and operative reports.

CRM and communication

Keep clinic operations organized with a free CRM, patient profiles, appointment history, signed forms, revenue overviews, automated messages, and 40+ communication templates.

Payments and administration

Handle the business side with paperless invoicing, online prepayments, digital wallets, gift cards, product sales, treatment packages, volume pricing, cash register support, and financial reports.

Compliance and role-based workflows

Manage regulated workflows with GDPR, HIPAA, and PIPEDA support, integrated QMS, tax-exemption handling, and role-specific access for medical and beauty staff.

Use cases

Aesthetic practice management
For aesthetic clinics that need scheduling, medical notes, consent, and payments in one workflow, Clinicminds centralizes the patient journey from online booking through invoicing and follow-up.
Hybrid beauty and injectable clinics
For clinics that offer injectables alongside beauty services, the system separates medical and beauty roles so practitioners get a full EMR while beauticians use a simpler treatment record.
Clinical documentation
For teams that document consultations in detail, Quinn can capture structured medical notes during in-person or video consultations, and speech dictation can be used for quick additions and corrections.
Operations and administration
For clinics that want to reduce front-desk and admin effort, the platform includes automated messages, appointment reminders, calendars, financial reporting, and support for multi-location scheduling.
Multi-service specialty clinics
For clinics expanding into weight-loss, laser, tattoo removal, or related services, Clinicminds supports a broader treatment mix and keeps records, forms, and scheduling in one system.

Pros and Cons

Pros

Combines medical records, scheduling, payments, CRM, and communication in one system for clinic teams.
Includes AI-assisted documentation, including a medical scribe and speech dictation, to reduce manual note taking.
Supports mixed clinic workflows, with different experiences for medical practitioners and beauticians.
Offers cloud access, support for multiple countries and languages, and browser-based use across devices.
Setup, onboarding, and migration support are included, and support staff can use the system for free.

Cons

Pricing is not published as a simple flat rate; it varies by locations and by the number of scheduled practitioners or treatment registrars.
Some capabilities have separate or upcoming constraints, such as usage-based SMS and online-payment fees, a paid QMS add-on, and features marked as coming soon like the Android app and loyalty tools.

FAQ

How does Clinicminds pricing work?

Clinicminds offers monthly and yearly subscriptions. Pricing is based on the number of clinic locations and the number of people in the account who are scheduled for appointments or register treatments. Support staff such as assistants, front desk staff, and bookkeepers are free of charge.

Can Clinicminds import data from another system?

Yes. Clinicminds says it can import historical data from other systems. Basic patient data can be imported free of charge, while importing historical records, attachments, or appointments requires custom work.

Are there setup or migration fees?

Yes. Clinicminds says onboarding and support during setup are included with the subscription, and there are no additional setup or migration costs.

What support is included?

Clinicminds supports remote support through in-app chat, online meetings, and screensharing sessions. The pricing page also says support team members are product specialists.

How does Clinicminds handle data security and export?

Clinicminds is a cloud-based system and says it is compliant with GDPR, HIPAA, and PIPEDA. It also says customers can request a full export of their data if they terminate their subscription.

Quick Facts

Category: Aesthetic clinic software
Platform: Cloud-based, browser-based
Primary users: Aesthetic clinics, surgical clinics, laser clinics, and weight-loss clinics
Source domain: clinicminds.com
Pricing: Paid subscription with monthly and yearly plans
Notable workflow: Online booking, EMR, payments, and video appointments in one system