Daily and long-term notes
Create automatically generated daily pages for task planning and note-taking, with separate weekly, monthly, and yearly notes for longer-range planning.
NotePlan
BeanspruchenNotePlan is a productivity workspace for notes, tasks and calendar planning in one place, with markdown, time blocking, bi-directional links and AI capture tools.
Overview
NotePlan is a productivity workspace that combines notes, tasks, and calendar scheduling in one app. It is aimed at people who want to plan work, capture ideas, and manage commitments in the same place instead of switching between separate tools.
The product centers on daily notes, task scheduling, and calendar-aware planning. It supports recurring tasks, time blocks, markdown-based note taking, bi-directional links, templates, plugins, and AI-assisted tools for summarizing, rewriting, transcription, and voice note capture.
Features
Upcoming task management
Keep tasks visible in a dynamic list, reschedule them with drag and drop, and filter by date, project, or tag.
Time blocking
Schedule focused work sessions with durations and reminders, and align those time blocks with the calendar view.
Bi-directional linking
Link related notes and track references and mentions so connected information stays easy to follow.
Flexible note organization
Use markdown, folders, tags, mentions, templates, and plugins to structure notes and adapt the workspace to a personal workflow.
AI-assisted capture and editing
Use built-in AI tools to summarize, rewrite, and convert rough notes into structured text, plus voice notes and handwriting transcription on supported devices.
Use Cases
Daily planning
Use NotePlan to keep your agenda, meeting notes, and follow-up tasks in one daily page, then review the same material from weekly or monthly notes when planning ahead.
Calendar-based task management
Use time blocks, reminders, recurring tasks, and calendar-aware scheduling to reserve focused work sessions and keep commitments visible.
Personal knowledge management
Use markdown, folders, tags, and bi-directional links to build a connected personal knowledge base for projects, reference material, and meeting notes.
Custom workflows and automation
Use templates, plugins, and JavaScript-based templating to standardize repeating note structures and automate parts of your workflow.
Voice capture and follow-up
Use Memo AI on iPhone to record voice notes, extract action items, and export structured notes for later review in NotePlan or other formats.
Pros and Cons
Pros
- Combines notes, tasks, and calendar planning in one workspace.
- Offers daily, weekly, monthly, and yearly notes for different planning horizons.
- Supports time blocking, recurring tasks, markdown, templates, and plugins.
- Includes bi-directional linking and searchable tags and mentions for connected notes.
- Provides offline access to notes and sync options for multi-device use.
Cons
- The public sources do not list third-party calendar or task-app integrations beyond Google Calendar.
- Some advanced capabilities are described on the site without detailed limits or workflow examples, so fit may depend on the user’s setup.
- Memo AI is currently shown as iPhone-only on its page.
FAQ
Can I cancel NotePlan anytime?
Yes. The pricing page says subscriptions can be cancelled anytime from Settings > License > Manage Subscription, and the app also notes you can cancel via email.
Can I use NotePlan offline?
Yes. NotePlan says notes are available offline, and changes sync once you are back online.
Where are notes stored?
With CloudKit sync or no sync, notes are saved in a local system folder under Library on Mac. When sync is enabled, notes are also stored on Apple’s servers.
Which devices does NotePlan support?
The pricing page says all plans include full access across Mac, iPad, iPhone, and Web. Memo AI is available on iPhone and offers export to Markdown, PDF, or NotePlan.
Quick Facts
- Category
- Productivity
- Primary focus
- Tasks, notes, and calendar planning
- Platforms
- Mac, iPhone, iPad, Web
- Source domain
- noteplan.co
- Pricing shape
- Subscription with annual and monthly plans; 7-day and 3-day trials are shown on the pricing page
- Notable workflow
- Daily notes, time blocking, linked notes, and task filters