Planner and time blocking
Plan tasks and events on one screen, then drag work into the calendar to reserve time for it.
Routine
BeanspruchenRoutine is an AI-powered workspace for tasks, calendars, notes, contacts, and automations in one app. Plan your day, capture work, and connect data across tools.
Overview
Routine is an AI-powered workspace for tasks, calendars, notes, contacts, and related work objects. It brings planning, capture, and reference material into one app so users can manage day-to-day work without switching between separate tools.
The product centers on a single planning surface, a universal inbox, and AI features for meeting notes, voice commands, agents, and automations. It is available on multiple platforms and includes both individual and team-oriented plans, with collaboration and organization controls added in higher tiers.
Core features
Universal inbox
Capture tasks, reminders, meetings, and notes in a single inbox so items from different sources do not get lost.
Custom data model
Create custom databases and types with properties and relations to model the objects your team works with.
AI assistant and agents
Use AI to capture action items, summarize meetings, draft work, and automate repetitive tasks or workflows.
Integrations and bidirectional sync
Connect services like Gmail, Google Calendar, Slack, Notion, Todoist, Asana, and Zapier to centralize data across tools.
Cross-platform access
Work across desktop, web, and mobile, with offline mode and synchronization across devices.
Common use cases
Personal day planning
Keep tasks, meetings, and reference notes in one place while planning the day on a single screen and time-blocking important work.
Meeting follow-up
Capture meeting notes, summarize discussions, and turn action items into tasks without relying on a meeting bot.
Cross-tool work management
Centralize work from tools like Gmail, Slack, Notion, Todoist, and Asana into a shared workflow for a team or organization.
Structured workflow design
Model company-specific objects such as customers, candidates, bug reports, or projects with custom databases and types.
Automated routine work
Use AI agents and automations to delegate repetitive research, structuring, and operational tasks.
Pros and Cons
Pros
- Combines tasks, calendars, notes, contacts, and databases in one workspace.
- Supports AI meeting notes, AI voice commands, agents, and automations.
- Includes a universal inbox for tasks, meetings, integrations, and other inputs.
- Offers integrations with many common work tools, including Google, Microsoft, Slack, Notion, Todoist, Asana, and Zapier.
- Runs on desktop, web, and mobile, with offline mode and synchronization across devices.
Cons
- Some advanced features are only marked as coming soon, including command palette, templates, transclusion, public sharing, webhooks, analytics, and parts of the integrations catalog.
- Higher-tier collaboration, security, and administration features such as workspaces, access control, versioning, extended history, audit logs, and user provisioning are not included in the lower plans.
- The pricing page and feature list show a broad product surface, which may be more than some users need if they only want a basic task app.
FAQ
Does Routine have a free plan and paid plans?
Routine offers a free plan, and its paid plans add features such as AI meeting notes, AI agents, automations, workspaces, access control, and extended history depending on the tier.
Which platforms does Routine support?
Routine is available on Android, iPhone, Linux, macOS, Web, and Windows. The pricing page also lists Apple Watch and iPad as coming soon.
What kinds of integrations does Routine support?
Routine includes integrations with services such as Gmail, Google Calendar, Google Meet, Google Workspace, Microsoft Outlook, Notion, Slack, Todoist, Asana, Google Contacts, Intercom, Microsoft To Do, Perplexity, Zapier, ChatGPT, Claude, and Cursor, plus many more listed on its integrations page.
What is Routine used for?
Routine is built around tasks, calendars, notes, contacts, databases, and AI-powered workflows such as capture, meeting notes, planning, and automation.
Who is Routine for?
Routine uses a unified workspace model, so the free and paid plans differ mainly by collaboration, security, AI, workspace, and administration features rather than by the basic task-and-calendar workflow.
Quick Facts
- Category
- Productivity
- Primary use
- Tasks, calendar, notes, and AI workspace
- Platforms
- Android, iPhone, Linux, macOS, Web, Windows; Apple Watch and iPad soon
- Pricing
- Free plan; paid plans from $10 per month and $15 per seat/month; Enterprise by contact
- Integrations
- Google, Microsoft, Slack, Notion, Todoist, Asana, Zapier, and more
- Domain
- routine.co