Multi-source capture
Connect Gmail, Outlook, Yahoo, IMAP, WhatsApp, or bulk file uploads so receipts and invoices can be captured from the channels your team already uses.
Receiptor AI
RivendicaReceiptor AI automates receipt and invoice extraction from email, WhatsApp and uploads for small businesses, freelancers and accounting firms.
Overview
Receiptor AI is an AI-powered receipt and invoice extraction tool that monitors email, WhatsApp, and uploads to find financial documents automatically. Its main job is to replace manual receipt chasing and repetitive bookkeeping tasks with structured document extraction that can feed accounting workflows.
The product supports both ongoing monitoring for new receipts and one-time retroactive scans of past inbox history. It is positioned for small businesses, freelancers, and accounting firms that want to organize source documents, reduce follow-up work, and export data into tools such as QuickBooks, Xero, and Google Drive.
Core features
Structured data extraction
The product extracts merchant, date, amount, tax, line items, and related document details from receipts, invoices, bills, refunds, and order confirmations.
Categorization and matching
Automatic categorization and transaction-aware processing help convert raw documents into accounting-ready records with fewer manual corrections.
Historical inbox scanning
Retroactive extraction can scan older inbox history, which is useful when onboarding or cleaning up a backlog before a close or tax deadline.
Accounting and file exports
Receiptor AI sends output to accounting and storage tools, including QuickBooks, Xero, Google Drive, and file exports such as CSV, PDF, and ZIP.
Controls for firm workflows
The accountant workflow includes multi-client management, quality checks, duplicate detection, invoice and receipt matching, and anomaly flags.
Practical use cases
Ongoing expense tracking for small businesses
A small business can keep an inbox connected so receipts and invoices are extracted continuously, reducing the end-of-month scramble and keeping books organized throughout the year.
Receipt capture for freelancers
Freelancers can capture receipts from email, WhatsApp, and uploads without manually sorting documents, freeing time for billable work and simpler tax preparation.
Client document collection for accountants
Accounting firms can connect a client’s sources once, then receive structured data, duplicate checks, and matched documents for cleaner reconciliation and less follow-up.
Backlog cleanup and tax prep
A team that inherits a cluttered inbox can run a retroactive scan to recover older receipts and invoices before closing books or preparing for tax season.
Multi-entity bookkeeping workflows
Bookkeepers working across multiple entities can use the firm workflow to centralize extracted documents while each client keeps their own email or WhatsApp sources.
Pros and Cons
Pros
- Covers both new-document monitoring and historical inbox cleanup.
- Supports multiple source channels, including email, WhatsApp, and bulk uploads.
- Exports structured data to common accounting and storage tools.
- Includes bookkeeping-oriented checks such as categorization, duplicate detection, and matching.
- Has a dedicated workflow for accounting firms with multi-client management.
Cons
- The site separates ongoing subscriptions from retroactive inbox scans, so teams needing both workflows may need two purchases.
- Pricing details for retroactive scans are volume-based and quoted, so the exact cost depends on inbox size.
- The public site provides less detail on some setup and integration edge cases than on the core extraction workflow.
FAQ
How does Receiptor AI collect receipts?
Receiptor AI connects to email or WhatsApp and can also accept bulk uploads. It scans for receipts and invoices, then extracts the relevant details into structured output for bookkeeping and accounting workflows.
Does it handle both new receipts and past inbox history?
The pricing page shows a monthly subscription for ongoing automation and a separate one-time Retroactive Scan for past email history. The subscription is for new emails going forward, while retroactive scanning is quoted by email volume.
What does Receiptor AI export to?
The site says Receiptor AI sends data to tools such as QuickBooks, Xero, Google Drive, CSV, PDF, and ZIP exports. The accountant-focused page also describes auto-export to Xero or QuickBooks.
Does Receiptor AI store my emails?
The company says it does not save full messages in its database and only stores message IDs to track what has already been processed. It also states that emails stay in the inbox and that it only reads emails containing receipts or invoices.
Has Receiptor AI completed a security assessment?
The site says Receiptor AI has completed a Cloud Application Security Assessment and is validated by the App Defense Alliance. It also states that the validation is valid from 6/2/2023 until 6/2/2026.
Quick Facts
- Product type
- AI receipt and invoice extraction software
- Primary workflow
- Automated capture from email, WhatsApp, and uploads
- Typical users
- Small businesses, freelancers, and accounting firms
- Integrations mentioned
- QuickBooks, Xero, Google Drive, CSV, PDF, ZIP
- Pricing
- Monthly subscription starts at $29/month; retroactive scans are quoted separately
- Website
- receiptor.ai