Downtobid

Downtobid is AI construction bidding software for general contractors and subcontractors. Create bid packages, send personalized ITBs, and manage invites, deadlines, and RFIs.

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AI bidding software for commercial construction

Downtobid is AI construction bidding software for general contractors and subcontractors in commercial construction. It is built to streamline bid invites, ITBs, deadlines, and follow-up so teams can manage more of the preconstruction workflow in one place.

For general contractors, the ITB tool turns uploaded plan sets into bid packages by identifying scopes, drafting notes, and preparing personalized invites. For subcontractors, the bid board pulls invites, RFIs, and deadlines into a single dashboard so bids are easier to track and respond to without relying on scattered emails.

Core capabilities

AI bid package creation

Upload plan sets and let the system read sheets, identify trade packages, and draft scope notes for review before sending.

Personalized invites from your email

Send ITBs that include the sub’s specific scope, relevant sheets, and your company branding instead of a generic blast.

Real-time coverage tracking

See who has opened, who is bidding, and who still needs a follow-up so coverage can be monitored as the project moves forward.

Inbox-based bid board

Connect Gmail or Outlook and consolidate bid invites, deadlines, and RFIs into one view for subcontractor teams.

Project organization and deadline management

Auto-organize project information by trade, merge duplicates, attach specs, and highlight deadlines for easier review.

Sub list import and cleanup

Use CSV imports and contact matching to bring in existing sub lists while keeping duplicates flagged for review.

Ways teams use Downtobid

General contractors building bid packages
GC teams can upload plan sets, let the system identify trade packages, and prepare bid invites faster than manual sorting.
Subcontractors managing incoming invites
Subs can centralize bid invites from email, keep deadlines visible, and avoid missing opportunities buried in the inbox.
Teams preventing double-bidding
Estimators can assign work, track who is handling each bid, and avoid duplicate effort across the team.
Teams migrating an existing sub list
Contractors can import a current vendor list, match contacts, and clean up duplicates before sending invites.
Bid coverage and follow-up tracking
Companies that send many invitations can review who opened, who responded, and where follow-up is still needed.

Pros and Cons

Pros

AI reads plan sets and drafts scope notes before the GC reviews the package.
ITBs are personalized and sent from the sender’s email rather than a generic portal blast.
Subcontractors can track invites, deadlines, RFIs, and progress from one board.
The site says existing sub lists can be imported by CSV and matched against the database.
The workflow is built around both sides of the bidding process, not only GC invite management or only subcontractor tracking.

Cons

Pricing is published on the site, but the product pages do not show a detailed pricing table or plan comparison.
The source material does not list third-party integrations beyond Gmail and Outlook connection for the bid board.
Much of the detail is focused on core bidding workflows, so deeper configuration, reporting, or admin features are not clearly documented.

FAQ

How does the AI package detection work?

Downtobid says an AI plan upload reads each sheet, identifies trade scopes, and drafts initial scope notes. GCs review and edit the package before anything is sent.

What is Downtobid designed to improve for GCs and subs?

The site positions Downtobid around AI-powered bid package creation, personalized ITBs sent from the sender’s email, and bid tracking for subcontractors. It also highlights transparent per-user pricing rather than revenue-percentage pricing.

How much does Downtobid cost?

According to the site, Downtobid starts at $149/month for an organization. For subcontractors, the basic Bid Board leads plan starts at $119/month and the full bid management software starts at $299/month.

Can I import an existing subcontractor list?

Yes. The site says sub lists can be uploaded through CSV, and Downtobid will match entries to its database, fill missing information, and flag duplicates.

How do I switch from another bid management system?

Yes. Downtobid says sub list imports can come from a platform or spreadsheet, and the team verifies contacts, updates information, and flags duplicates during migration.

Quick Facts

Category: AI construction bidding software
Primary users: General contractors and subcontractors
Source domain: downtobid.com
Main GC workflow: Upload plans, identify scopes, draft notes, and send personalized ITBs
Main subcontractor workflow: Connect email, organize invites, track deadlines, and respond from one board
Pricing: Starts at $149/month for organizations; Bid Board leads plan starts at $119/month