Vibly

Vibly is coaching client management software for scheduling, session notes, client communication, payments, and progress tracking in one place.

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Overview

Vibly is coaching client management software built to help coaches run their practice from one platform. The site positions it as an all-in-one tool for scheduling, session notes, client communication, payments, and client progress tracking.

The product is aimed at coaches at different stages, including people just starting out and established practitioners who want to simplify operations. Across the pages, Vibly emphasizes profile creation, custom services, secure messaging, Stripe payments, a client portal, and AI features that support note taking and follow-up work.

Core features

Coach website and profile

Create a coach profile or website that can be set up quickly and used to present your background, expertise, and services.

Customizable packages and services

Offer private or public coaching packages, one-on-one sessions, and other services with full control over how you structure them.

Calendar and scheduling

Manage discovery calls, availability, calendar sync, and scheduling from the same platform.

Notes and progress tracking

Use session notes, client progress tracking, automated reminders, and a client progress portal to keep work organized.

Client communication and documents

Communicate through secure messaging, share resources, and send forms or contracts in a protected workflow.

Payments and AI assistance

Accept payments through Stripe and use AI-assisted note taking, summaries, message drafting, and resource suggestions.

Common use cases

Launching a new coaching practice
Use Vibly to create a professional coach profile, publish your services, set availability, and begin booking sessions without assembling separate tools.
Running an established coaching business
Use the platform to centralize scheduling, client notes, payments, and communication when you already have an active practice to manage.
Supporting client progress
Use the client progress portal, shared resources, and session notes to keep clients informed and aligned between meetings.
Managing private client communication
Use secure messaging, forms, contracts, and encrypted records when your workflow requires more controlled communication and documentation.
Switching from an existing system
Use migration support and the profile-creation workflow to move from another platform with limited downtime.

Pros and Cons

Pros

Combines scheduling, notes, messaging, payments, and client tracking in one place.
Supports both new coaches and established practices with setup and migration workflows.
Allows coaches to control their own pricing and service offerings.
Includes AI-assisted workflows for notes, summaries, messages, and resource suggestions.
Offers a client progress portal and resource sharing for structured client work.

Cons

The pricing page did not surface plan details in the provided source, so exact pricing and limits are not clear from these pages alone.
Integration coverage beyond Stripe is not well documented in the provided material.

FAQ

What is Vibly used for?

Vibly is presented as an all-in-one coaching platform for new and established coaches. The source pages describe personal coach websites, scheduling, secure messaging, note taking, client progress tracking, payments through Stripe, and AI-assisted note-taking and resource suggestions.

How quickly can a coach get started on Vibly?

The source says setup can begin in minutes by choosing a tier, creating a profile, and setting availability. For coaches switching from another platform, Vibly says its team can help migrate data in less than a day.

Does Vibly support private client communication?

Yes. The site says Vibly supports secure client-to-coach messaging, session notes, file or link resource sharing, client progress tracking, and an encrypted messaging system. It also describes HIPAA-compliant messaging and records on the coach-facing pages.

Can coaches set their own services and payments?

The site says Vibly integrates with Stripe for payment processing and allows coaches to set their own prices and services. It also mentions private or public packages, one-on-one sessions, group coaching, and related offerings.

Who is Vibly a good fit for?

The source indicates Vibly is designed for both new and experienced coaches, including coaches just beginning, established practices, and those looking to scale. It also offers live and on-demand demos plus ongoing resources.

Quick Facts

Category: Coaching client management software
Primary users: Coaches and coaching practices
Platform: Web-based SaaS
Payments: Stripe integration
Source domain: vibly.io
Trial/setup: Free trial mentioned; setup can begin in minutes