Two capture modes
Use action-driven capture to record the frame before each click, or screen-recording mode to keep a continuous video while cursor pauses help split steps.
StepShot
Freemium
StepShot is a Mac app that records workflows and turns them into step-by-step guides, SOPs, and training documents. It helps people and teams document repeatable processes with screenshots, annotations, and exportable files.
What is StepShot?
StepShot records Mac workflows and turns them into structured step-by-step guides, SOPs, and training documents. It captures user actions on screen, builds a draft document as you work, and lets you review the result before exporting.
The app is designed for people who need to document repeatable processes without assembling screenshots, annotations, and page layouts by hand. It can use optional AI to improve structure and copy, while keeping the local draft and export workflow intact if you do not use cloud features.
What can StepShot do?
Automatic step drafting
StepShot builds step titles and descriptions from captured actions, with accessibility data used to identify controls, labels, roles, and screen positions when available.
Optional AI editing
An OpenAI-compatible model can improve titles, descriptions, and step order after the local draft is created. Suggestions are reviewed before they are applied, and a failed request does not remove the local version.
Editing and redaction tools
You can crop, merge, reorder, add notes, insert section breaks, and apply redaction. Redacted pixels are resampled rather than masked, and secure fields are never read.
Multi-format export
Export finished documents as PDF, Markdown, or HTML from the same rendered layout. HTML inlines screenshots as data URIs and does not depend on external requests when opened.
Branding and layout controls
Supported export options include logo, accent color, footer notice, and PDF layout choices such as A4 or Letter, plus compact or per-step presentation settings.
Use Cases
“Internal SOPs”
Document recurring internal processes such as approvals, reporting, or administrative tasks so the final guide can be reused by the team.
“Onboarding materials”
Record a workflow once and turn it into a training document or new-hire walkthrough that shows the exact sequence of steps.
“Customer instructions and handoffs”
Create branded guides for product delivery, setup, or support handoffs so customers receive a clear, consistent document.
“Process documentation for teams”
Let multiple people capture their own workflows while exporting documents that follow the same brand preset and layout rules.
“Repairing or updating existing guides”
Re-open saved projects, edit steps after a process change, and update only the affected parts instead of rebuilding the document from scratch.
Frequently Asked Questions
What does StepShot actually generate?
It generates step-by-step guides, SOPs, and training documents from recorded Mac workflows, with a local draft that can be edited before export.
Does StepShot require an internet connection?
No for the core workflow. Capture, editing, and the main export formats are handled locally; optional cloud planning is separate and only used if you configure it.
Which export formats are supported?
StepShot exports documents as PDF, Markdown, and HTML.
What permissions does the app need?
The source says StepShot uses Screen Recording to capture images, Accessibility to read element names and positions, Input Monitoring to detect clicks and keys, and Files and Folders to save projects.
Can teams keep documents consistent?
Yes. The Team licence includes a shared brand preset that can be imported by the rest of the team so exports use the same logo, accent colour, and footer note.
Quick Facts
- Category
- Productivity
- Platform
- Mac
- Primary output
- SOPs, step-by-step guides, training docs
- Export formats
- PDF, Markdown, HTML
- Pricing model
- One-time purchase with Free, Pro, and Team options
- Source domain
- stepshot.app
StepShot Traffic Analysis
Traffic data is for reference only.
- Domain Rating
- 2
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